Choosing the right ATS system for your business | Useful tips

Recruitment challenges include attracting quality candidates, reducing costs, and managing administrative tasks. SHiring will share tips on selecting the right ATS system, providing useful advice to choose an optimal ATS for your business.

What are the primary obstacles you face in the recruitment process?

Attracting quality candidates

In an increasingly competitive job market, especially with the rise of new tech companies, attracting quality candidates is becoming more difficult. Even if companies have career websites and online application processes, an unfriendly interface or complex application process can lead to missed opportunities with potential candidates.

To create the best recruitment experience, companies need to develop user-friendly career sites and simple application processes to attract and retain high-quality candidates.

Readmore: 7 Aspects of ATS implementation: Improve candidate experience

Reducing recruitment costs

One simple way to reduce recruitment costs is to limit reliance on external recruitment agencies. However, internal recruitment and HR teams are often too busy with their current duties.

Therefore, businesses often rely on recruitment agencies to assist with filling some or all vacant positions due to a lack of time for screening numerous applications and a lack of recruitment marketing expertise within the internal HR team. Using external recruitment services is considered a straightforward solution.

However, using recruitment agencies or headhunters for senior positions is reasonable as they can leverage their existing networks. For lower and mid-level positions, using external recruitment services can be more costly. Additionally, recruitment agencies have limited access to both active and passive job seekers.

Read more: How much does an Applicant Tracking System cost ?

Simplify administrative processes

Administrators often handle a large volume of emails and perform repetitive tasks, which is not only time-consuming but can also lead to fatigue and mistakes.

Recruitment administration is often considered quite boring and monotonous. This is one reason many companies outsource recruitment services instead of recruiting directly. They want to delegate the recruitment tasks to agencies.

Recruitment administration is often considered quite boring and monotonous.

Finding Talent

Although there are many candidates available on the market, finding the right candidate for a specific position is still challenging, especially in technical or specialized fields.

Spend less time on email and improve candidate communication

Frequent email communication can be time-consuming and prone to misunderstandings, particularly when there are hundreds or even thousands of applicants for a position.

Foster diversity and inclusion when hiring.

While many companies aim to improve workforce diversity, reality often falls short of expectations. Challenges include inherent biases and unfair recruitment processes.

Elevate hiring manager engagement

Some hiring managers may not be fully engaged in the recruitment process due to a lack of understanding of the process or insufficient support from technology and data, leading to delays or inaccurate decisions.

Crucial factors to take into account when selecting an ATS

Company size

When choosing an ATS (Applicant Tracking System), company size is an important factor. Large companies often have more complex needs when it comes to recruitment management, requiring a powerful ATS with many advanced features. Conversely, small companies may just need a system that is simple, easy to use, and lower in cost.

Read more: Which businesses are suitable for implementing ATS?

Number of recruitment

The number of positions to be filled also determines the choice of ATS. If a company frequently hires in large volumes, an ATS capable of managing a large number of candidates and complex recruitment processes is essential. Conversely, if the hiring volume is low, a simpler system may suffice.


The budget allocated for an ATS is crucial. ATS solutions vary widely in cost, from free or low-cost options for small businesses to high-end systems with many features for large enterprises. Defining a budget helps select a suitable system within financial means.

The budget allocated for an ATS is crucial.

Connect with other HR systems

The ability of an ATS to integrate with other human resources management systems such as payroll, benefits, or employee performance management systems is very important. This integration helps synchronize data, minimize errors, and save time for HR departments.

User-friendly interface

An easy-to-use, user-friendly interface will help make the process of using the ATS more efficient. If the system is too complex, employees may have difficulty using it and take a lot of time to train. Therefore, an intuitive, easy-to-operate interface is an essential factor when choosing an ATS.

Reporting and analysis

The ability to create reports and analyze data is one of the important features of an ATS. The system should provide detailed reports on the recruitment process, the effectiveness of recruitment channels, and other related indicators. These reports help businesses evaluate the effectiveness of recruitment strategies and make decisions to improve future recruitment processes.

Tips useful when choosing ATS

Choosing the right applicant tracking system (ATS) is an important process for every organization, especially those with large recruitment needs. Here are some useful tips to help you choose the right ATS.

Determine your needs

Before you start looking for an ATS, you need to clearly define your organization’s specific needs and requirements. This includes:

  • Recruitment scale: You need a system that can handle the number of candidate applications you anticipate receiving.
  • Essential features: Determine what features are essential to your recruiting process, such as candidate profile management, interview scheduling, integration with other tools (e.g. social media, calendar,email).
  • Budget: Set a specific budget and look for ATSs that fall within this price range.
  • Number of users: Determine how many people on the recruiting team will use the system to ensure that it has adequate support capabilities.

Evaluate through Demo version

Before deciding to purchase any ATS system, ask the vendor for a demo. This is an important step so you can directly experience the system’s features. When participating in the demo, please pay attention to:

  • User interface: Is the interface friendly and easy to use? Can your employees quickly become familiar with the system?
  • Actual features: Does the system have the features you have identified as necessary? Ask your provider to explain specifically how these features work.
  • Customization capabilities: Does the system allow you to customize to your organization’s unique needs?
  • Speed ​​and performance: Does the system operate smoothly and without interruption during use?
Before deciding to purchase any ATS system, ask the vendor for a demo.

Read customer reviews

Reading reviews from current and previous customers of an ATS provider is a great way to better understand the quality and effectiveness of the system. Explore these insightful resources for further information:

  • Use resources such as software review sites (e.g. Capterra, G2)
  • Forums and social networks: Industry forums or groups on social networks (LinkedIn, Facebook) can provide comments and practical experiences from industry experts.
  • Case studies: Case studies shared by the vendor can provide insight into how the system has helped other organizations improve their recruitment processes.

Ensure the confidentiality and integrity of your data remain intact

When using an ATS system, candidate data is a critical asset and needs to be protected. Make sure the ATS provider has strong security measures in place to protect your data. Check the following factors:

  • Compliance with legal regulations: ATS must comply with data privacy regulations such as GDPR (Europe) or CCPA (California).
  • Security certification: Check if the supplier has security certifications such as ISO 27001 or SOC 2.
  • Privacy policy: Read your provider’s privacy policy carefully to ensure that your data will not be misused.
  • Technical security measures: Does the system use security measures such as data encryption, firewalls, and intrusion detection systems?

By following these steps, you will be able to choose the right ATS system for your organization’s needs, helping to optimize the recruitment process and ensure the security of candidate data.

SHiring – The right recruitment management solution for your business

Let SHiring be your trusted partner in managing your recruitment process. With an intuitive interface and powerful features, SHiring provides a professional and efficient recruitment management experience.

SHiring is not just a solution but a powerful tool to optimize your recruitment process in the most professional and effective way. Test it out immediately and sense the contrast.

7 Aspects of ATS implementation: Improve candidate experience

In the digital age, high-quality candidates play a decisive role in the success or failure of a business. However, attracting and recruiting exceptional candidates is no small challenge. SHiring will introduce 7 aspects of implementing an Applicant Tracking System (ATS) that enhance the candidate experience and provide a competitive advantage in the talent race.

What is candidate experience?

The candidate experience encompasses the entire process a job seeker goes through when applying to a company. It includes all stages of interaction, starting from the initial application submission, to the interview rounds, competency assessments, and concluding with receiving a job offer or rejection notification from the employer.

Read more: What is an Applicant Tracking System?

The importance of candidate experience

In today’s digital age, enhancing the candidate experience is essential. An effective solution is to implement an Applicant Tracking System (ATS) – software that automates and manages the recruitment process, including job postings, resume screening, interview scheduling and candidate tracking. An ATS optimizes the recruitment process, providing a better experience for candidates through its ability to process quickly, continuously and efficiently.

The candidate experience holds particular importance. A recent report by CareerPlug indicated that 53% of job seekers had at least one negative experience during the hiring process in the past 12 months. Additionally, 52% of job seekers declined job offers due to poor experiences.

The candidate experience holds particular importance.

In the highly competitive talent market, the candidate experience determines a company’s success in attracting and retaining high-quality talent. The candidate experience reflects the professionalism and respect a company shows to potential candidates, which can lead to either positive or negative outcomes.

A negative candidate experience can cause a company to miss out on recruiting top talent, damage its reputation and brand, prolong the hiring process and increase costs. Conversely, a positive candidate experience brings many benefits, such as increasing the job offer acceptance rate by 38% (according to CriteriaCorp), saving time and recruitment costs, attracting suitable candidates, enhancing the employer brand and boosting workforce productivity.

Therefore, implementing solutions like ATS to improve the candidate experience is a crucial step, helping companies gain a competitive advantage in attracting talent.

7 Aspects of implementing ATS to improve the candidate experience

Candidate information storage

ATS plays a crucial role in organizing and efficiently managing candidate data throughout the recruitment process. Given the vast number of resumes and applications that recruiters receive for each job opening, managing and tracking all this information manually can overwhelm recruiters.

With the implementation of an ATS, detailed candidate information is centrally stored in a centralized database, completely eliminating the need for physical paperwork or disorganized spreadsheets that can easily be misplaced or lost. Recruiters can access and search candidate profiles with just a few clicks, significantly saving valuable time.

In addition to systematically organizing candidate information, an ATS ensures compliance with data protection regulations by securely storing sensitive personal information in accordance with privacy laws. With ATS assistance in scientifically arranging candidate information, recruiters can optimize their workflow and focus on evaluating candidates’ competencies instead of spending excessive time sorting through piles of paperwork or disordered digital data.

This not only reduces the burden on recruiters but also enhances the quality of the candidate experience. When the recruitment process is carried out smoothly and efficiently, candidates feel respected and professional. They receive quicker feedback and have positive experiences during their application process. Moreover, using an ATS helps minimize errors and ensures fairness in reviewing all candidates, creating a transparent and professional recruitment process.

Streamlining the recruitment process

Applicant Tracking System (ATS) play a vital role in streamlining and increasing efficiency in the recruitment process. Thanks to the ability to automate various tasks and centralize candidate information management, ATS helps recruiters save significant time and effort.

One of the ways ATS streamlines the process is by simplifying job postings and applications. With this system, employers can easily create detailed job postings with specific requirements and standards. This ensures that only the most suitable candidates apply, helping to screen out unqualified candidates from the start, reducing the volume of applications that need to be manually screened.

Furthermore, an ATS allows tracking and recording every step of the hiring process, from initial screening and interviews to making the final offer. All candidate interaction information is stored, ensuring no steps are missed and providing transparency for both parties.

Thanks to its diverse and superior features, ATS has become an indispensable tool in optimizing the recruitment process. ATS helps recruiters save time, improve productivity and make more accurate hiring decisions. At the same time, this system also improves candidate experience, creating satisfaction and professionalism right from the first steps of the recruitment process.

Read more: SHiring – Efficient recruitment solution integrating AI and ATS

ATS play a vital role in streamlining and increasing efficiency in the recruitment process.

Automating administrative tasks

An Applicant Management System (ATS) is a powerful tool for simplifying and automating many administrative tasks related to the candidate experience during the recruiting process. With this system, employers do not need to spend too much time entering candidate information or manually screening resumes..

One of the important features of an ATS is the ability to analyze resumes. The system will automatically extract relevant information from records and populate the database, saving significant time compared to reading each record individually. Employers can quickly review analyzed data and make informed decisions.

In addition, ATS also automates communication with candidates via email such as sending email confirmation of application receipt or interview schedule. This helps candidates stay updated without the need for recruitment staff to send emails manually.

Another notable feature is the ability to schedule interviews directly on the platform and send calendar invites to candidates. ATS also supports feedback management and candidate evaluation by centralizing information from many sources in a single system.

By automating the above administrative tasks, ATS helps recruiters spend more time focusing on building relationships with candidates instead of getting caught up in paperwork or reporting, improving quality amount of experience for candidates.

Better Job Descriptions

17% of candidates withdraw from the recruitment process due to discrepancies between the job description and the interview.

According to LinkedIn

Clear job postings that provide detailed information about the job, work environment, job requirements and evaluation criteria help candidates quickly determine if the career opportunity aligns with their skills, experience and career goals. This is crucial as it helps candidates understand the company, its culture, core values, and specific job descriptions, facilitating deeper and more effective conversations during interviews.

Leverage recruitment software’s data analysis capabilities to gather detailed information about the target talent group, including experience, skills, educational background and other factors you seek. This information helps you create specific, concise and attractive job descriptions that reflect recruitment needs and attract the right candidates.

Use collaboration tools to quickly share job description drafts with stakeholders such as managers, HR and field experts, allowing you to receive timely feedback and improve the content.

Clear job postings that provide detailed information about the job.

Ensuring stakeholder alignment to avoid wasting time

  • Classifying and tagging candidates:

ATS helps recruiters classify and tag candidates based on criteria such as skills, experience, expertise and job position. This enables recruiters to easily filter and identify the most suitable candidates for specific positions, shortening recruitment time and enhancing candidate experience by providing timely feedback.

  • Adding notes and comments on candidates:

ATS allows recruiters to add notes and comments on candidates at various stages of the recruitment process. This ensures candidate information is accurately updated, making all interactions with candidates personalized and effective, improving candidate experience.

  • Sharing Talent Pool data:

ATS provides talent pool data for use in discussions about ideal candidate profiles. This helps recruiters persuade hiring managers about their strategies, set accurate expectations from the beginning and ensure selected candidates meet the position requirements, facilitating a smooth and transparent application process.

  • ATS Access Rights:

Provide ATS access rights to hiring managers and other stakeholders to increase visibility into the recruitment process. This allows them to raise issues promptly, ensuring the recruitment process runs smoothly and efficiently, thereby enhancing candidate experience with quick handling of information and feedback.

Maintain candidate engagement

Frequent Communication: Provide candidates with updates on their application progress through each recruitment stage. Use ATS to automatically send notification emails and status updates, ensuring candidates are always informed.

Showing Respect: Appreciate candidates’ time and interest. Ensure they don’t feel ignored or left out..

Creating a Good Impression: Maintain a professional and seamless application experience, demonstrating respect and positive company culture.

Effective Monitoring: Use ATS to track each candidate’s progress, set reminders, and collaborate with team members.

By implementing these measures, you can ensure candidates have a positive experience with your company, even if they are not hired for the applied position. This can help you build a reputation as a reputable employer, attracting high-quality candidates for future recruitment opportunities.

Maintain candidate engagement play a vital role.

Providing a user-friendly interface

A professional and user-friendly interface is crucial for creating a good company brand and image for candidates. Modern Applicant Tracking Systems (ATS) offer an attractive, easy-to-use interface that can be customized to match the company’s unique style. This helps the company present a professional and modern image, creating a positive impression from the first moments candidates interact with the system.

Moreover, a friendly and consistent interface across different devices, including mobile, provides a smooth and convenient experience for candidates throughout the application process. This not only helps the company gain favor from candidates but also demonstrates professionalism and dedication to creating an optimal application environment.

SHiring – ATS solution to improve candidate experience

In today’s digital age, finding and recruiting talent has become increasingly complex and competitive. Companies not only need to attract potential candidates but also ensure the recruitment process runs smoothly and efficiently. That’s why ATS has become an indispensable solution.

SHiring offers outstanding benefits for both recruiters and candidates. With advanced features, this solution not only optimizes the recruitment process, saving time and resources for recruiters but also enhances the candidate experience, creating a friendly and professional recruitment environment.

Discover in detail how SHiring can improve the candidate experience, helping companies attract and retain excellent talent, ensuring a competitive advantage in today’s market. If you are ready to elevate your recruitment activities to a new level, request a demo of SHiring today.

Which businesses are suitable for implementing ATS?

In the context of advancing technology, Applicant Tracking Systems (ATS) have become indispensable tools in the recruitment processes of many businesses. So, which businesses are suitable for deploying ATS?

Trends in applying ATS technology in businesses

In the context of ever-advancing technology, Applicant Tracking Systems (ATS) have become indispensable tools in the recruitment processes of many businesses. ATS helps automate and optimize recruitment-related tasks such as posting job listings, collecting and managing candidate resumes and efficiently sorting and filtering resumes. Thanks to these outstanding benefits, the trend of applying ATS is increasingly widespread, helping businesses save time, reduce costs and enhance the quality of recruitment.

Additionally, the integration capability of applicant Tracking System is also a notable new trend. By connecting with other management systems, Applicant Tracking System provides a comprehensive view of candidates and current employees. This helps enhance the efficiency of resume and candidate data management, while optimizing recruitment and human resource management processes within businesses.

According to a 2022 Capterra study, 75% of businesses using ATS indicated that this technology helped them save time and costs in the recruitment process. With technology development support, there are now many ATS solutions with diverse capabilities, suitable for the financial capabilities of all business scales. Businesses can choose to use ATS solutions according to their needs and desired features.

Reasons why businesses need to deploy ATS

In the increasingly competitive recruitment context, applying technology to improve recruitment efficiency is essential. The Applicant Tracking System was born to meet this need, bringing many practical benefits to businesses such as:

Improve recruitment efficiency

ATS helps automate many time-consuming manual recruitment processes, such as sorting resumes, sending notification emails, scheduling interviews, etc. Thus, recruiters can focus on more important tasks such as evaluating candidates and making hiring decisions.

Read more: SHiring – Efficient recruitment solution integrating AI and ATS

ATS helps improve recruitment efficiency.

Reduce recruitment costs:

An Applicant Tracking System helps businesses reduce recruitment costs, save time and resources, increase work efficiency, and optimize recruitment processes based on analytical data. It’s also expands the scope of candidate search and filtering, reducing the need for expensive recruitment.

Improve candidate experience

ATS provides candidates with a smoother and more transparent application process. Candidates can easily submit resumes online, track the recruitment progress, and receive feedback from recruiters.

Attract high quality candidates

ATS helps employers easily find and attract the most suitable candidates for vacancies. Thanks to features like keyword analysis, skills assessment, and resume comparison, It’s helps recruiters quickly identify potential candidates.

Enhance employer branding

Using an applicant tracking system (ATS) can lend professionalism and credibility to a potential application. Businesses using ATS will create an image as a talent recruitment and development company. Most ATS software today provide a recruitment page feature (recruitment page), helping businesses build a professional recruitment channel, complete with information about vacancies and company culture. This can fulfill a business’s commitment to attracting the best candidates.

In short, using ATS not only improves recruitment efficiency but also helps businesses promote an attractive and professional employer brand, thereby retaining and attracting more talents.

Read more: What is an Applicant Tracking System? Why is this system important for businesses?

Which businesses are suitable to deploy ATS?

Every business can deploy an Applicant Tracking System to increase operational efficiency. However, to choose a suitable system, some important factors need to be considered, including:

Business scale:

Small Business:

For small businesses, although the cost of deploying ATS may be high, the benefits it brings are significant. According to Capterra’s research, 75% of small businesses said ATS helped them save time, and 65% reported reduced recruitment costs. In addition, It also provides access to leading features such as job boards and candidate evaluation tools, which were previously only available to large businesses.

ATS helps automate many manual recruitment processes for small businesses, such as sorting candidate resumes, scheduling interviews, and tracking recruitment progress. Thus, small businesses can save time and costs, while focusing on other important business activities.

Every business can deploy ATS.

Medium-sized businesses:

Meanwhile, for medium-sized businesses, ATS deployment becomes more necessary. A 2022 study by the Brandon Hall Group found that 92% of medium-sized businesses use ATS to manage a large number of job positions and candidates. Moreover, ATS also supports them in making more informed hiring decisions, complying with legal regulations related to recruitment, and integrating recruitment processes with other systems.

Medium-sized businesses often have more complex recruitment needs than small businesses. ATS can help them manage multiple job positions, track multiple candidates, and make more informed hiring decisions.

Additionally, ATS can help medium-sized businesses comply with legal regulations related to recruitment and ensure that their recruitment process is fair and non-discriminatory.

Large corporations:

For large corporations, ATS deployment becomes more important than ever. They have applied ATS to automate recruitment processes, track recruitment data, and make hiring decisions based on data. However, to meet complex needs, they need a more dynamic and comprehensive ATS solution.

Large corporations often have a large volume of candidate resumes and complex recruitment processes. ATS can help them automate many recruitment processes, track recruitment data, and make hiring decisions based on data. Moreover, It’s can also help large corporations integrate recruitment processes with other systems, such as Human Resources Information Systems (HRIS) and Customer Relationship Management (CRM) systems.

In summary, whether the business scale is large or small, ATS deployment brings significant benefits. However, factors such as cost, resources, and specific business needs need to be carefully considered before deciding to apply this technology.

Company industry:

The Applicant Tracking System plays a crucial role in the recruitment process of various industries. In today’s era, when the demand for talent recruitment becomes more urgent than ever, using it has become an effective tool to save time, costs, and optimize recruitment processes.

Information Technology industry:

In the information technology field, where there is always high competition in seeking and retaining the best talents, ATS plays a vital role. IT companies often have to deal with a large volume of complex candidate resumes, requiring high technical skills. It’s helps them efficiently filter and find the most suitable candidates based on technology skills and relevant experience. Additionally, It’s supports tracking technical processes, setting up tests, ensuring fairness and transparency in the recruitment process.

ATS plays a vital role in Information technology industry.

Healthcare industry:

In the healthcare field, ATS plays an important role in ensuring compliance with legal regulations for recruitment and employee training. The healthcare industry has complex recruitment processes, including multiple interview rounds and professional examinations. ATS helps healthcare organizations effectively manage this process, providing verified qualifications and professional certificates of members, and ensuring that all members are evaluated successfully.

Retail industry:

In the retail industry, ATS plays a crucial role in recruiting seasonal staff. Retail companies often need to recruit a large number of sales staff, transaction officers during peak times such as holidays or shopping seasons. ATS helps them manage recruitment at multiple locations, different stores, while finding candidates with good communication skills and excellent service attitudes.

Education industry:

In the education sector, ATS plays a crucial role in recruiting education personnel, administrative staff by academic year. Schools, universities have to assess the teaching competence, teaching experience of candidates through multiple interview rounds. It’s helps them store, manage recruitment records and employment contracts, while ensuring that the requirements for education qualifications, certificates of education personnel are met.

Headhunter companies:

Headhunter companies also benefit greatly from using ATS. They have to manage a large number of candidate resumes for various industries, while analyzing and comparing resumes with recruitment requirements from client companies. It’s helps them automate the screening process,


Finally, manufacturing companies can also benefit from using ATS to recruit a large number of workers, machine operators at many factories. Although the requirements for qualifications may be simpler, they need to find candidates with practical skills, suitable expertise. It’s helps them manage interview processes, practical competency tests at multiple locations, and integrate with human resources, payroll systems after recruitment.

Manufacturing companies can also benefit from using ATS to recruit a large number of workers

Note: Although ATS can be used in various industries, it’s crucial to choose an ATS solution that fits the specific needs of the business.

Recruitment needs:

Frequent recruitment needs:

In today’s competitive labor market, organizations face significant pressure to quickly and effectively recruit for vacant positions. With a large volume of job applications for each vacancy, manually screening and managing candidates becomes a challenging task. ATS solutions help reduce recruitment time and improve overall productivity.

Automate the recruitment process: Businesses with regular recruitment needs can use ATS to automate many recruitment processes, such as classifying candidate profiles, scheduling interviews, and tracking recruitment progress. This can help them save time and money, and recruit new employees more quickly and effectively.

Track recruitment data: ATS can help businesses with recruitment needs regularly track recruitment data, such as number of candidates, conversion rates and time to hire. This data can be used to improve recruitment efficiency more quickly and effectively.

For example, startups, high-tech companies, and retail companies often have frequent hiring needs to accommodate rapid growth.

Seasonal or large-scale recruitment:

In an increasingly competitive and complex recruitment landscape, especially in seasonal or large-scale recruitment drives, effectively managing the recruitment process becomes a key factor to ensure businesses can Quickly respond to human resource needs. One of the effective support tools for businesses in this situation is the recruitment management system.

Managing a large number of candidates: ATS can help businesses manage large volumes of applications in a short period of time, like during a seasonal or large-scale hiring drive. This can help them recruit enough staff to meet demand effectively.

ATS can help businesses manage large volumes of applications.

Make quick hiring decisions: ATS allows businesses to make fast and accurate hiring decisions, which is important in seasonal or large-scale recruitment drives, when time is of the essence.

For example, retail companies often need to recruit many sales staff during the year-end shopping season. High-tech companies may also have a need to recruit many technical staff to develop new products.

SHiring – ATS integrated software helps optimize the recruitment process of businesses

SHiring provides a comprehensive Applicant Tracking System solution, helping businesses manage the recruitment process efficiently and seamlessly. This solution integrates automated data entry and candidate profile analysis technology, saving time and minimizing errors. Furthermore, SHiring’s ATS allows for role-based candidate profile management, enhancing security and the effectiveness of talent pool data management.

To optimize the recruitment process, SHiring’s ATS automatically synchronizes CV data from popular job platforms. The system also provides detailed reports on recruitment effectiveness, enabling businesses to evaluate and improve their processes. With features for creating and managing job postings, businesses can maintain a professional recruitment brand image through the careersite feature.

Notably, SHiring supports businesses in efficiently deploying ATS, from setup to system integration. SHiring’s experienced team of experts is available 24/7 to support customers, ensuring that the use of ATS is optimized and achieves high efficiency.

How much does an Applicant Tracking System cost ?

Applicant Tracking System (ATS) software is an indispensable tool for sourcing, recruiting and hiring top talent. ATS automates the recruitment decision-making process, providing superior evaluation speed and in-depth data-driven insights. However, the cost of ATS varies significantly, depending on the scale, feature set and pricing model.

So, how do you incorporate this new software into your budget and reduce costs? In this article, we will address your concerns and provide a balanced overview to help you make the best decision for your business.

Read more: What is an Applicant Tracking System? Why is this system important for businesses?

Factors influencing ATS deployment costs

Deploying an Applicant Tracking System is a significant investment for any business, and costs can vary considerably depending on several factors. SHiring will help you understand the key factors influencing ATS deployment costs, enabling you to make informed decisions about investing in a system that meets your business needs and budget.

Business scale

Business scale is a crucial factor determining the needs and complexity of an ATS system. Larger enterprises typically have a higher volume of candidates and more complex recruitment needs, requiring a robust ATS with advanced features, leading to higher costs. Conversely, small businesses and startups with fewer job opportunities may opt for a simpler ATS solution to save costs.

Business scale is a crucial factor determining the needs and complexity of an ATS system.

Planned features for deployment

Businesses need to identify essential features for their ATS system, such as candidate tracking, resume screening, online interviews, etc. Advanced features like integration with other HR software, performance management, background checks, etc., will increase deployment costs.

Vendor selection

The ATS market features various vendors, each offering different pricing tiers and feature packages. Businesses need to compare and carefully evaluate vendors to find the solution that best fits their needs and budget.

Additional considerations for costs

In addition to the basic ATS solution costs, businesses should consider the following additional expenses:

  • Additional features: Some vendors may offer specific features as paid add-ons, such as onboarding or background checks, performance management, tracking and surveys.
  • Deployment and maintenance: Deployment and maintenance costs may vary by vendor, including dedicated deployment services, installation, software customization, data migration and integration with other software.
  • Customer support: The level of customer support (knowledge base, email, live chat, phone) may vary between subscription plans, with higher prices providing more professional and priority support.

By carefully considering the above factors, businesses can choose the ATS solution that best suits their needs and budget, while optimizing implementation costs.

Estimate ATS costs based on available pricing options

Each ATS software will adjust its pricing based on individual sales policies. Choosing the appropriate pricing tier will help businesses balance their budget for ATS deployment. Here are some of the most common pricing methods:

  • Fixed rate: A fixed cost for ATS deployment regardless of the number of users, ideal for large enterprises.
  • Pay Per User: Fees based on the number of administrative users, suitable for smaller companies.
  • Pay per vacancy: Charges based on active job postings, ideal for businesses with low hiring volume.
  • Pay per module: Fees when ATS is part of a larger platform, such as CRM or integrated tools.
Choosing the appropriate pricing tier will help businesses balance their budget for ATS deployment.

Method to choose ATS solution with the best price for businesses

Because an applicant tracking system is such an important factor in achieving recruiting success, you don’t want to compromise quality just to save costs. Instead, consider the following cost-saving strategies that don’t impact performance:

  • Use a cloud solution instead of an on-premise deployment – Software deployed on-premises requires expensive licensing, infrastructure, maintenance, management, and hardware upgrade costs. The cloud solution shifts these backend requests to the provider, reducing overall costs for the ATS.
  • Prioritize necessary features over extra features – Focus on essential features without fancy but unnecessary features. You can always use the remaining budget to invest in excess features.
  • Demo – Request demos from suppliers, ask questions and negotiate favorable terms before signing a contract.Don’t hesitate to ask the supplier for information related to their software.
  • Integrate recruitment tools – ATS can be just one part of a recruitment technology system. Find ways to integrate tools that can help save costs.

Read more: SHiring – Efficient recruitment solution integrating AI and ATS

Optimize deployment costs with SHiring’s ATS solution

The benefits of ATS make it nearly essential for businesses of all sizes, from startups to enterprises. Automation features, sourcing capabilities, flexible integration, scalability, and pricing options make it an attractive solution for hiring top talent.

Although investing in an applicant tracking system entails significant costs, it provides a competitive advantage, attracts top talent, and yields substantial profits. By choosing a cloud-based ATS solution and focusing on essential features, investment costs can be optimized more reasonably, aligning with your business’s recruitment strategy.

Developing an Applicant Tracking System is challenging and complex. If you’re considering this option, it’s crucial to understand all cost-related aspects. However, if the initial investment seems overwhelming, solutions like SHiring’s ATS may be a wise choice. This decision should be based on understanding your specific needs, assessing related costs and adjusting them to align with your business’s strategic goals.

SHiring is an applicant tracking system platform that streamlines your recruitment process. With notable features like automated recruitment workflows, flexible integration with other systems, and superior scalability, SHiring offers convenience and effectiveness for recruiters. Don’t settle for subpar ATS just because it’s free. Check out SHiring’s ATS, your recruiter’s new best friend. SHiring provides comprehensive recruitment software in a user-friendly package without breaking the bank. Contact us today to deploy SHiring into your talent management strategy.